Privacy Policy

Effective date: November 10, 2026

This Privacy Policy applies to www.kairosfellows.org (the "Site"), including our action pages at act.kairosfellows.org, owned and operated by Kairos Fellowship ("Kairos"), a nonprofit corporation recognized as a charitable and educational organization exempt from federal tax under section 501(c)(3) of the Internal Revenue Code.

Kairos works to build digital power and hold tech accountable, and we believe our own website should reflect the data practices we advocate for. This policy explains what information we collect through the Site, how we use it, who we share it with, and the choices you have. We may update this policy from time to time, so we encourage you to check this page when revisiting the Site. By using the Site, you agree to the terms of this Privacy Policy.

Information You Provide to Us

You can browse the Site without giving us any personal information. We collect personal information only when you choose to provide it:

·      Contact and partner forms. When you use our contact form or our "Become a Partner" form, we collect the information you enter, such as your name, email address, organization, and the contents of your message.

·      Sign-ups, petitions, and actions. When you sign up for updates, sign a petition, or take an action on our action pages, we may ask for contact information including your name, address, telephone number, and email address.

·      Other sources. We may obtain information about you from outside sources and add it to or combine it with the information we collect through this Site.

Job applications linked from the Site are submitted through third-party hiring platforms, which handle your application under their own privacy policies.

How We Use Your Information

We use this information to operate the Site, respond to your inquiries and partnership requests, send you news and information about Kairos's activities, solicit your participation in and support of Kairos's activities, events, and programs, and for related uses. We use your email address to send such information by email and may use your telephone number to call you or leave a voice message for these purposes.

We also collect and maintain aggregate information about which pages visitors access, which we use solely to improve the content of our website and online communications.

Submitting your personal information on the Site's sign-up pages, when you take an action, will sign you up to receive emails from Kairos and from Kairos Action. We may also use your first name to indicate the latest actions taken on this site.

Cookies and Tracking

A cookie is a small piece of data stored by your browser. The Site uses:

·      Essential cookies, set by Squarespace, our website platform. These make the Site function and protect forms against forgery. They do not track you across other websites and cannot be turned off.

·      Analytics cookies, described below, which load only if you accept them through the cookie banner shown on your first visit. If you decline, they are not set.

No advertising trackers. We do not use advertising pixels or trackers on this Site, and we do not share your browsing activity on this Site with social media or advertising companies.

Google Analytics. With your consent, we use Google Analytics to understand traffic patterns and identify problems with the Site. The statistics we work with are aggregate; we do not use analytics to identify individual visitors.

Email tracking. Our email mailings may include embedded images that tell us open rates, so that we can tell which mailings appeal most to Kairos supporters.

AI crawlers. Consistent with our mission, the Site instructs AI training crawlers not to scrape its content.

Text Message and Phone Programs

By signing up and entering your mobile or cellular telephone number, you consent to receive and authorize Kairos to send SMS text messages.

Program name: Kairos. Kairos will send periodic SMS text messages about our programs and activities. Recurring messages; message and data rates may apply. Reply STOP to  61083 to opt out of text messages, or HELP for more information.

By signing up and entering your mobile or cellular telephone number, you also consent to receive and authorize Kairos to call you on that number, including calls made by an automatic telephone dialing device. To be removed from our phone list, contact us at data@kairosfellows.org.

Sale or Transfer of Your Information

We will not share, sell, transfer, rent, or disclose your individual information to any other organization or entity EXCEPT:

·      With our sister organization, Kairos Action, a nonprofit social welfare and advocacy organization, solely to assist that organization in carrying out its mission. You may be contacted by Kairos Action as a result of our disclosure of your individual information with them.

·      With companies that assist us in maintaining this Site or with Kairos's activities, but only for purposes of providing services to Kairos and with the strict requirement that any such company will never itself have the right to contact you for any reason. These service providers currently include Squarespace (website hosting), ActionKit (organizing platform and email), ActBlue (donation processing), and Google (email and workplace tools).

·      To comply with applicable law or legal requirements (for example, a lawful subpoena), to protect our rights or property, or to protect our supporters from fraudulent, abusive, or unlawful conduct, or if we reasonably believe that an emergency involving immediate danger of death or serious physical injury to any person requires disclosure of communications or justifies disclosure of records.

The above sharing excludes your cell or mobile number for purposes of text messaging and excludes text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Donations

Donations to Kairos are processed by ActBlue on ActBlue's own secure platform. Your credit card information is entered on and handled by ActBlue; it is never received or stored by Kairos or by this Site. ActBlue's handling of your information is governed by its own privacy policy. Kairos receives donor records (such as your name, contact information, and donation amount) to acknowledge your gift and meet legal requirements.

Data Retention

Submissions to the Site's forms are stored by our website platform and are exported and deleted on a regular schedule; we retain them no longer than two years unless we need them for an ongoing relationship or a legal requirement. Supporter records (such as email sign-ups and action history) are retained for as long as you remain a Kairos supporter or as required by law. You can ask us to delete your information at any time, as described under Your Rights below.

Security

The Site is hosted on Squarespace, a managed platform that maintains the underlying servers, software patching, and encryption. All connections to the Site are encrypted (HTTPS). Access to the personal information collected through the Site is limited to those Kairos staff and contractors who need it to provide services to you and who are required to keep it confidential. Although we make good faith efforts to protect information collected through this Site, we cannot guarantee complete security.

Your Rights as a Data Subject

At any point while Kairos is in possession of your personal data, you have the following rights:

·      Right of access: you have the right to request a copy of the information that Kairos holds about you.

·      Right of rectification: you have a right to correct data that we hold about you that is inaccurate or incomplete.

·      Right to be forgotten: you can always ask for the data maintained about you to be erased from Kairos's records.

·      Right to restriction of processing: where certain conditions apply, you have a right to restrict the processing of your personal data.

·      Right of portability: you have the right to have the data held about you transferred to another organization.

·      Right to object: you have the right to object to certain types of processing, such as direct marketing.

·      Right to object to automated processing, including profiling: you have the right to prohibit your data from being subject to automated processing or profiling.

·      Right to judicial review: you have the right to complain as outlined below.

To exercise any of these rights, contact us at data@kairosfellows.org. Kairos, at your request, will confirm what information we hold about you and how it is processed. Kairos accepts the following forms of ID when information on your personal data is requested: scan of passport page, driver's license, or other government-issued ID.

Responsible Officer

The Director of Operations and Finance is responsible for ensuring that this Privacy Policy is made available to data subjects prior to Kairos collecting their personal data. Kairos, Kairos Action, and their employees and assistants who interact with data subjects are responsible for ensuring that this Privacy Policy is drawn to the data subject's attention and their consent to the collection of their data is secured.

The Director of Operations and Finance can be contacted by email at techinfo@kairosfellows.org or by calling (844) 524-7284.

Complaints

In the event that you wish to make a complaint about how your personal data is being stored or used by Kairos, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and with Kairos's responsible officer, whose contact information is provided above.

Children

Kairos complies with the Children's Online Privacy Protection Act. Kairos does not solicit and does not accept personally identifying information from any person under 13 years of age.

Visitors to this Site who are under 13 years of age should not use this Site except under the supervision and with the assistance of their parent or legal guardian, and should never submit any personally identifying information to the Site. For example, visitors under 13 years of age should not register, purchase or use services, or take any actions on or through this Site.

Links to Other Sites

The privacy policies and practices contained in this Privacy Policy do not apply to external links. This Privacy Policy only applies to our Site or any future Sites that we may develop. It does not cover sites that are linked to by this Site or sites for which we are not responsible ("linked sites"), including our donation pages on ActBlue, our writing on Medium, and job listings on hiring platforms. These linked sites will have their own policies and practices that may be different from ours. We encourage you to familiarize yourself with the policies and practices of the linked sites, especially if you provide personal information to them.

California Online Privacy Protection Act Compliance

Kairos complies with the California Online Privacy Protection Act. As part of that Act, all registered users of our Site may make any changes to their information at any time by contacting Kairos at data@kairosfellows.org. Questions about donations may be directed to donations@kairosfellows.org.

Amendments and Consent to This Privacy Policy

We retain the right to amend or otherwise update this Privacy Policy at any time. By using our Site, you consent to the collection and use of the information as we have described. If we change our policies and practices, we will post the changes in our Privacy Policy so that you are always aware of them. With this knowledge, you can make an informed decision about whether you wish to provide personal information to us.